What Just Shipped: GPS-Matched Fuel, a Night Desk, and IFTA That Fills Itself Out
Another stretch of heads-down building, another pile of things that quietly went live. Here's what landed.
Fuel Cards That Explain Themselves
Every fuel-card swipe now gets matched against where your trucks actually were. The card says Truck 214 fueled in Joplin — the GPS says whether Truck 214 was at that pump. When it was, the gallons land on the right truck, the right driver, and the right settlement without anyone touching it.
When something doesn't line up, the transaction gets a review flag instead of silently landing wrong: a fill-up with no truck nearby, a tank that never moved after a "fill," a card swiped hundreds of miles from the assigned unit. One click re-attributes it to the truck that was really there.
Because every fill is tied to a truck and an odometer, you also get true tank-to-tank MPG per fill — on the dashboard and inside the fuel planner. Not fleet-average guesses. This truck, this driver, this tank.
Fuel Plans With Real Stations On Them
Fuel plans now name the actual stop: station name and street address, not a dot on a highway. The plan holds back enough fuel to start the next load, and when prices move or the load gets reassigned, the plan recomputes itself.
On the map, stations cluster and color by price — cheap fuel reads green from across the state. Drivers get the plan; the P&L gets the savings.
Hiring: The Application Fills Itself
Recruiters can send a single-use application link, and the driver fills it out on their phone — no login, no app store. The signed result files itself as a proper PDF of record.
The good part is Quick Fill: the driver snaps their CDL and med card, and the form fills itself from the photos — name, license, endorsements, medical dates. They check it, fix anything, and sign. Applications that used to die at "I'll do it when I'm home" now finish in the truck stop parking lot.
PTIs Without the Group Chat
Pre-trip inspection photos have a home now. Send a driver a public upload link with a checklist — walk around the truck, shoot the photos, done. The office can upload on a driver's behalf, and a "Mark Requested" button tracks who was asked and who still owes photos. No more scrolling a text thread looking for the trailer's left side.
POD Scans That Look Like Documents
PODs shot on a dashboard at sunset now clean themselves up in the billing workspace: auto-crop to the page and black-and-white, so what reaches the broker looks like a scan, not a photo of a truck interior. There's a "Clean up scan" button for anything that came in rough, and multi-page scans page through properly instead of arriving as five loose images.
A Board for the Night Desk
The Afterhours board is a new page built for whoever holds the phone at 2 AM. Every active driver with their drive, shift, and cycle clocks, current duty status, and a flag when a clock has gone stale. The driver's phone number is click-to-dial, and dispatcher notes pop up right on the load — so the night desk knows what day shift promised without waking anyone up.
Both QuickBooks
Settlements and invoices now flow into the books on their own — whether you run QuickBooks Online or QuickBooks Desktop. Locked driver pay becomes vendor bills, billed loads become invoices, and nobody re-types a number that already exists in the system.
IFTA: One Click, Two Clicks, Filed
One click — pick the quarter. Two clicks — the return is built and ready to file. There is no third click.
That's it. That's the section. (Behind on old quarters? It'll catch you up too. Still no spreadsheet.)
Same data, one more job it does for you. That's the pattern behind everything on this list.